THE HOTEL MANAGEMENT SYSTEM(HotelPro)

HotelPro is an Hotel Management System

This is a comprehensive computer program for Hotels covering the following areas:

(i)                 Reception

(ii)               Restaurant and Bar

(iii)             Store

(iv)             Gym and aerobics

(v)               Supervision

(vi)             Linen store

(vii)           Accounting

(viii)         Fixed Assets

Reception:

• Register Guests(Name,Nationality,Ids,Sex etc)
• Billing is Automatic based on predefined rates, An invoice is printed instantly
• Generation of Customer balance lists
• Capturing payments by Guests(Simplified no need of complex accounting terminologies of debit and credit)
• Generation of Receipts upon receiving payments
• Generation of customer statements of accounts
• Discounts and additional billing for other services enjoyed

Restaurant and Bar

• Standard point of sale Implementation(Capture sales and print receipts)
• Order processing, where by items ordered for in the Kitchen are monitored until delivery of the order and  consequent payment by customer
• Management of orders by Guests, to be paid for at a later date when they are checking out(this constitutes credit sales)
• Repayments by debtors and printing debtor statements of account
• Restriction of Cashiers to the cashiering role only

Store :

• Capture incoming stocks eg food items to be used in the Kitchen, we do so on a per invoice basis
• Updating stock in the store(Releasing purchased stock)
• Generating stock balances and movement reports(stock value in the store)
• Carry out Stock taking at end of every month
• Capturing outgoing stocks against authorized requisitions

Gym and Aerobics

• Implement a standard point of sale, by capturing payments and issuing receipts.
• Capturing of credit against registered customers and receiving their payments at a later date.
• Generating statements of accounts at any time to act as demand notices

Supervision

• Balancing Cashiers
• Generation of daily sales reports(10 reports)

Linen store

• Management of stocks in the Linen store(Towels,Blankets,Bed Sheets and tracing their movements from and into the Linen store

 Accounting

• Bankings, Capture expenses, Bank reconciliation, Budgeting, and generation of Financial reports(Balance sheet, Income statement, Trial balancer etc)

Fixed Assets

• Capture all Fixed assets of the Hotel in the Fixed assets register