THE HUMAN RESOURCE AND PAYROLL SYSTEM(PRS)

PRS stands for Pay Roll System

This is a comprehensive computer program for organizations of all forms, for streamlining the pay roll. Areas covered:

(i)                 Daily attendance Management(Thumb print capture)

(ii)               Dividing pay roll into : Daily,Weekly and Monthly pay roll

(iii)             Pay roll schedules(Payment sheets,Bank lists,NSSF and PAYE Schedules.Pay slips etc)

Daily Attendance:

• Register Employees(Name,Department,Employee Number,Sex etc)
• Capture finger prints
• Daily signing in and out by using the Thumb print machine(Biometric machine)
• Downloading daily attendance data from the machine into the PRS System

Daily Pay roll

• Daily pay roll, set up by Contract type, and daily rate
• Management of Penalties for Late comers and leaving before time
• Management of Overtime , week end and Public holiday allowances
• Generation of Daily attendance register for a specified period
• Generation of a daily pay roll schedule, Payment Summary and Summary for bank notes needed

Weekly Pay roll

• Weekly pay roll, set up by Contract type, and daily rate
• Management of Penalties for Late comers and leaving before time
• Management of Overtime , week end and Public holiday allowances
• Generation of weekly attendance register for a specified period
• Generation of a weekly pay roll schedule, Payment Summary and Summary for bank notes needed

Monthly Pay roll(For Permanent Employees)

• Monthly pay roll, set up by Contract type, and Monthly salary
• Set up of NSSF and PAYE rates
• Defining Earnings, Deductions codes
• Defining Banks
• Employee Register Management by setting up payment modes,Bank Accounts,NSSF number,for every employee
• Automatic Linkage with the daily payroll Sub System to extract Overtime and weekend allowances
• Management of deductions eg Advance and other deductions
• Automatic generation of the pay roll by a mere click of the PROCESS  button
• Generation of Payment Sheets,Bank and Cash lists,Pay slips,EFT lists,NSSF and PAYE Schedules
• Automatic Search for accidentally missing staff on pay roll
• Monthly pay roll archiving and printing of old pay roll schedules at a click of a button